![]() How Do I Make the Screenshot Look Crisp in Word? Don’t paste the image into Word or any other MS Office application. If you need to send someone a screenshot for them to use in whatever program they use (InDesign, Illustrator, Dreamweaver, Photoshop, Fireworks, etc.), you should send it as an image file, such as a TIFF, JPG or PNG. What does this mean for you? It means you should never paste your image into Word or PowerPoint unless that’s the image’s final destination. When pasting a 72ppi screenshot into a 96ppi Microsoft Office document, MS Office automatically scales/stretches your image to match the document’s resolution, often rendering the image blurry or distorted. However, all major operating systems (Windows 200/XP/Vista, Mac OS X, Linux) and all major web browsers (Internet Explorer, Firefox, Safari, and Opera) use a default of 72ppi. Microsoft Office’s default document resolution is 96 pixels per inch (ppi). Pasting into Microsoft Office Documents - Beware! ![]() This can save you a ton of time if you’re taking a lot of screenshots. Tip: Holding “Alt” on your keyboard while pressing “Print Screen” will only capture the active window. The biggest headache people usually face is editing the screenshot once they’ve pasted it into their program of choice many times you only want a portion of the screen, not the contents of the entire monitor. In the old days, pressing the keyboard key “Print Screen” literally meant “make a printout of screen.” Nowadays, it means “take a snapshot of the screen and place the snapshot on the clipboard.” Once it’s on the clipboard, you can paste it into any program that accepts images, such as Microsoft Word, an email program like Outlook, image editors like Photoshop, and even specialized production software such as Flash or Illustrator. Note: Apple Macs come with the utility “Grab”, which is pretty nice and easy to use. Save in your preferred format (TIF, BMP, GIF, JPG, PNG, etc.).Here’s a really simple way to get screenshots without needing any special software. While SnagIt is a fine program, I think in many cases it’s overkill. I’ve noticed many people use programs like TechSmith SnagIt to get screenshots.
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